Subjecting an accomplishment, event, headline or a recent product launch to a press release is very important, especially for start-up businesses that wish to make it big in any given industry.
A press release is a featured article printed on broadsheet, tabloids, and business journals and in the past decade, on popular news websites/blogs. A press release basically entails a product launch or an organized event. Marketers use press releases to garner free mass exposure for their products. The press release typically informs readers of a successful produce launch/event that took place or one that will take place in the coming days.
Imagine a high-traffic website or a nationwide campaigning your product/event for free. That’s the effect of a well-written press release.
One notable aspect of a press release is that it lacks the usual “sales talk” used in flyers and posters. A successful press release will actually define and give full-length information about the product being headlined without using “buy this” and “buy that” elements. The purpose of a press release is to invoke information drives via reputable printed media like newspapers and magazines. It works both ways for both the marketer and broad sheet, because it gives exposure to the product and becomes a space-filler for the newspaper.
When people read the article in a newspaper, chances are, they instantly get the notion that the product being featured is a reputable, since they read it from a transparent source.
But getting your product/event to be published in print and online media can be hard, especially if you have no background of subjecting products/events to press releases. It is imperative to remember to plan and accomplish the following before sending out press releases to various publications. You need to comply with the essential elements of a proper press release format, which can be seen below:
A PERSUASIVE SUBJECT HEADER
Type in “FOR IMMEDIATE RELEASE” at the upper left corner of the letter.
The subject “FOR IMMEDIATE RELEASE” is the generally accepted subject of used in acknowledging the letter as a legitimate press release. Capitalize every letter (don’t worry, it won’t be anywhere near rude.)
THE BASIC CONTACT INFORMATION
The standard format for contact information can be seen below. Make sure to double check the following credentials before sending the letter out.
Follow the format below:
Contact name/Phone Number - John Smith (02467-#### )
Website/Webmail Email – ShortsAreForSale.com (john@ShortsAreForSale.com)
Projected Release Date – December 15, 2010
THE HEADLINE
Use only words that capture attention (i.e., Spectacular, Amazing, Superb, Once-in-a-Lifetime and Ultimate). It won’t hurt if you exaggerated the headline to make it more attention-grabbing.
THE LEAD PARAGRAPH
The first four sentences of your lead paragraph should address the 5 W’s of your press release: who, what, when, where and why. The lead paragraph should also include the dateline (the release date and place of origin of the press release). Look closely on the sentence formation to avoid vague sentences that may result in the misinterpretation of the important details.
THE BODY
After the lead paragraph, the writer should become as aggressive and persuasive as possible, with regards to detailing the the event. Underlining and quoting specific details will also quicken the perusal process. The body text should be as brief as possible, to avoid any confusion on part of both the editor and the reader. Too much text will result in rejection of the press release, since it takes up too much space. Squeeze in as much detail as possible, without bloating the piece with useless text.
THE RECAP
After the body text, you should place a brief summary of what has just been said in order to clarify the purpose and details of the press release. You can again use quotation marks, bolding and underlining on the details you wish to emphasize (i.e., Date, Start Time, Scores, Product Specifications).
***Note****
If you can find a boilerplate (a template that can be reused for press releases, applying minor modifications), utilize it but never forget to edit the words that need to be replaced. Since most newspapers rely on a standard instruction format, try to search for a boilerplate that has been generally accepted by most publications.
Given the fact that most press releases get rejected because of bad writing or plagiarized content, here are some tips that can get you started in mastering the craft of creating successful press releases.
1. Format, format, format. It’s important that you abide by the standard rules in creating newsletters.
That includes:
• Paper size (8 ½” X 11″)
• 1″ margins
• Capitalization of all the words in the headline, except for articles “a” and “an”.
• Double-spacing of the body text
2. For press releases that will use more than one page, put this symbol (###) at the center of the bottom of each page that will continue in the next page.
3. Wordiness of the press release should be avoided. Squeeze in the most important details in the first page of the press release, and try to keep it at just one page.
4. And more importantly, keep in mind that the approval or rejection of the press release will be dependent on the first few words of the headline. Make the headline sound great and catchy that no one will have to guts ignore it. Subject it to peer reviews and base your edits on their constructive critique. Instead of writing Cycling Event on Lewis Wharf, Boston, you can alter it make it attention-grabbing, like “Lung-busting Cycling Championships in Boston! Join now and Feel the Adrenaline Rush!”
Below is a sample of a press release taken from http://www.mediacollege.com/journalism/press-release/format.html
If you feel that the above sample does not correspond to what your audience would likely be reading, you can still download various free templates and boilerplates across the internet to suit your needs.
I hope you learned all there is to creating an effective press release after reading this article.